Palmer Legal Staffing hiring Legal Administrative Assistant in Los Angeles, CA | LinkedIn (2024)

A national law firm is seeking a Legal Administrative Assistant for their Los Angeles Office, supporting two newly joined partners who are opening their bankruptcy practice on the West Coast. This is a newly created, and very exciting opportunity for someone with litigation experience (bankruptcy is preferred; not required). This position is on a hybrid schedule (Tuesday through Thursdays worked in-office). The core hours are 9 am – 5:30 pm PT. Any overtime worked will be compensated, and they have a very healthy work life balance. They also fully cover parking for this office. The position will permanently/directly support their new newly joined bankruptcy partners in addition to 5 to 6 other attorneys who will primarily just require administrative support. They are seeking 5+ years of experience within a mid-sized or large firm.

Status: Direct Hire

Salary: $73,000 - $102,000 DOE

What You'll Do:

• Provide administrative support.
• Coordinate and maintain effective office procedures and efficient work flow, comply with policies and procedures set by the Firm, establish and maintain harmonious working relationships, and foster an atmosphere of teamwork and cooperation.
• Work effectively with the LAA team within the office; provide occasional coverage to the LAA team when needed and volunteer for overflow work assignments when time permits; must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries.
• Schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs Coordinate all aspects of lawyers’ travel arrangements (domestic and international) and prepare travel itineraries, monitor and process travel reimbursem*nts in a timely manner, maintain Outlook calendar, and monitor crucial due dates for lawyers as required.
• Organize, coordinate, and communicate pertinent information with other team members. Monitor lawyers’ incoming emails as directed and when required. Answer phones and direct callers as required. Receive, register, and assist visitors as required.
• Type, revise and proofread general correspondence, memos, legal documents, reports in Excel, etc. from various sources.
• Prepare draft communication outlined by lawyer as required. Ensure accuracy and clarity of all work product in a timely manner.
• Utilize iManage document management system effectively as a central repository for all matter-related
• Establish and maintain records of documentation in searchable electronic formats (hard copies only when necessary). File hard copy data and documents as necessary in a timely manner. Retrieve information from storage as requested. Send paper files to storage on a periodic basis. Use Records Management System to process files for storage and retrieval. Update subscription books as required.
• Maintain lawyers’ time in InTapp Time, proofread, and submit finalized time to Accounting on a daily basis (unless client directs otherwise). Maintain knowledge of client requirements for billing and prepare client billing as required. Prepare New Business Matters and update list of client/matter codes. Maintain and follow through on all client billing matters.
• Maintain appropriate sense of urgency and complete all work assignments within agreed upon deadlines.
• Creates and maintains up-to-date lawyer preference information supported by the secretarial team reflecting specific instructions and expectations of the lawyers.
• Coordinate any planned time out of the office (PTO) with Team members prior to submitting request to Director of Administration for approval.
• Deliver timesheets to Director of Administration for approval in a timely manner. All overtime must be pre-approved by Director of Administration.
• Mandatory participation in the LAA Certification Program.
• Timely and regular attendance.
• Perform other duties as necessary and as assigned by your supervisor for efficient functioning of the Department. documents.

Job Requirements:

• High school diploma is required.
• Bachelor degree preferred.
• Prior litigation or bankruptcy experience required.
• Excellent written and verbal communication skills.
• Excellent interpersonal and organizational skills.
• High attention to detail, ability to multi-task in a high paced environment, and manage deadlines.
• Ability to prioritize and coordinate work.
• Ability to maintain confidential information.
• Ability to manage workflow and delegate projects as necessary.
• Ability to think critically and analytically in a pressured environment.
• Ability to clearly and effectively communicate with various levels of staff within the organization.
• Ability to work productively and cooperatively with other employees.
• Ability to constantly learn new skills as they become necessary. Adapt to using new equipment such as a computer, duplicating machines, and scanners.
• Ability to navigate iManage, MS Office, InTapp and InTapp Time, 3E, and Chrome River.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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